Talent Acquisition Coordinator - Call Center in Orlando, FL at Holiday Inn Club Vacations

Date Posted: 10/21/2019

Job Snapshot

Job Description


The Talent Acquisition Coordinator is responsible for administrative tasks and various duties to support all Talent Acquisition initiatives within Corporate Marketing and Contact Center for the Orlando, FL and Arlington, TX regions. The Talent Acquisition Coordinator will develop positive and collaborative partnerships with Talent Acquisition team members, business partners and new hire candidates by providing world class support and services. The Coordinator will also manage data, generate reports and assist with special events and activities while creating a positive hiring and on-boarding experience.


  • Conducts employment screening process to include entering and monitoring background reports, social security verification, drug test results, and other reports and updates as needed. Assisting with pre-employment processes and paperwork as assigned. Oversees the day-to-day administration of the HR systems in use, including data entry and reporting.
  • Provides coverage for reception area, checking in all guests and candidates. Greets visitors, customers and guests in the reception area. Duties also include answering, screening and directing incoming calls and performing light office work and ordering of office and recruitment supplies. Maintain front office and lobby areas to ensure a professional image. Answers multiple phone lines and directs calls.
  • Ensures accurate completion of new hire paperwork, work authorization, and follow-up as needed. Reconciles orientation attendance and accurate completion of documentation prior to entry to HRIS system.
  • Manage employee personnel files to include reviewing, scanning and downloading various documents to said files. Auditing files for accuracy.
  • Tracks and follows up on work authorizations requiring updates. Prepares and distributes notification memos to employees requiring work authorization updates, monitor and update information in accordance with required deadlines. Maintains personnel records and other employee information. Maintains confidentiality and secures personal information and records. Compiles and issues periodic reports as needed.
  • Assists with all Talent Acquisition initiatives and hosted events. Responds to general employment and hiring status inquiries. Completes special assignments and projects


Job Requirements


  • Bachelor’s Degree (B.A. / B.S.) from a four-year college or university preferred but not required.
  • Two years of previous experience in talent acquisition administration
  • Two years of experience managing personnel records, performing audits, reporting etc.


  • Proven exceptional customer service skills with both internal and external guests.
  • Excellent computer skills; must be proficient in Microsoft Office applications.
  • Professional written and verbal communication skills, bilingual preferred.
  • Well organized and ability to prioritize tasks and execute to a timetable with limited supervision