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Project Design Coordinator in Kissimmee, FL at Holiday Inn Club Vacations

Date Posted: 2/26/2019

Job Snapshot

Job Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.                

POSITION DESCRIPTION: 

 

The Project Coordinator is an integral member of the renovation team, responsible for organizing and coordinating multiple renovation projects varying in size and complexity. Is responsible for processing purchasing requisitions, translating designer’s specifications, coordinating and organizing the delivery of all goods and services related to the renovation at all resort locations, including any new development projects. Also, is responsible for processing invoices, accounts payables and general ledger reconciliations. The Project Coordinator works closely with the Project Managers, contractors and purveyors to keep updates relating the specific project and/or locations.

ESSENTIAL DUTIES AND TASKS:

  • Be able to read designer’s specifications and generate purchase orders accordingly. Prepare purchase orders and send copies to vendors/suppliers. Review orders to verify accuracy, terminology and specifications.
  • Prepare, maintain and review purchasing files, reports and associated paperwork. Track the progress and status of requisitions, contracts and orders.
  • Work with accounting team to address any issues as needed. Process and apply invoices to appropriate projects and/or accounts.
  • Promptly return all phone/email messages. Respond to inquiries about order status, revisions and specifications.
  • Communicate ideas for improving departmental processes with a positive and constructive attitude. Participate in proactive team efforts to achieve departmental and company goals.

 

Job Requirements

  • High School Diploma or General Education Degree (GED)
  • At least 2-3 years of practical experience in purchasing and customer service within an office environment.
  • At least 2-3 years of experience supporting Project Managers at the construction/renovation
  • Experienced in review of online database in shipping/receiving.


QUALIFICATIONS

  • Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms and other office procedures and
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
  • Effective communication skills including verbal and
  • Knowledge of arithmetic: addition, subtraction, multiplication and division. Ability to solve basic math problems without
  • Familiarity with interior design methods, such as specifications books and maintain material samples library.
  • Knowledgeable in the use of office equipment, computer hardware and software, including Microsoft applications: Word, Excel, Outlook and
  • Proven ability to work effectively both independently and in a team-based
  • Demonstrated willingness to be flexible and adaptable to changing
  • Strong multi-tasking, organizational skills and must be detail-oriented.