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Paralegal I - Compliance in Orlando, FL at Holiday Inn Club Vacations

Date Posted: 3/25/2019

Job Snapshot

Job Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.               

 

POSITION DESCRIPTION:

This position will be responsible for providing support to the Regulatory Compliance Team in Legal Services, ensuring efficient administrative operations.


ESSENTIAL DUTIES AND TASKS:

• Answer phones and take comprehensive, detailed messages for Regulatory Compliance Senior Staff. Direct incoming calls to proper source. In the absence of Senior staff, the Paralegal I must be able to converse with, assist and resolve requests from callers whenever possible

• Update monthly calendar – track receipt of licenses/certificates. Assist Paralegal III with Annual Report renewals. Electronically file applications and/or renewals completed by Senior Staff.

• Print and scan various documents for Regulatory Compliance Senior Staff. Organize, manage, log and track the flow of paperwork, both physical and electronic; i.e., files, corporate books, applications, etc. Prepare correspondence and Federal Express packages for delivery of applications, licenses, etc.

• Schedule meetings, prepare expenditure vouchers, and reconcile statement for corporate card and P-card in Concur. Prepare check requests for payment to various state agencies for registrations, license renewals, applications, etc.

• Must be able to complete multiple and/or additional responsibilities that may become evident and necessary to conduct legal business with minimum supervision and assistance.

• Responsible for assisting attorneys in the day to day review and preparation of many real estate contracts and disclosures. Maintain a detailed QA review log for real estate inventory sold from multiple sites to ensure accuracy and consistency. Verify that all purchase documents and disclosures comply with Federal and State laws and regulations as well as company policies and procedures.

 

Job Requirements

  • 2 years previous administrative experience required.

  • Customer service and/or hospitality experience a plus.

  • Requires excellent organizational skills.

  • High degree of confidentiality.

  • Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat and ability to learn new programs as may be applicable.

 

ESSENTIAL FUNCTIONS

  • Continuous computer use

  • Ability to Multi-Task, prioritize and manage time effectively

  • Strong attention to detail

  • Strong written and oral communication

  •  Excellent customer service skills