Business Coordinator - Design & Development in Kissimmee, FL at Orange Lake Resort

Date Posted: 11/2/2018

Job Snapshot

Job Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.                

POSITION DESCRIPTION: 

 

This position will provide comprehensive administrative and project coordination support to the Vice President of Design and Development. Combine technical and administrative skills in helping to establish and maintain project files, travel arrangements, prepare correspondence, proposal requests and responses, project cost reports, bid analysis and other administrative and project functions.

ESSENTIAL DUTIES AND TASKS:

  • Produce reports on a daily, weekly, monthly, and annual basis for the Development department. Analyze reports indicating trends, benefit to the company, and areas of concern. Collects and organizes critical project information during due diligence and project delivery. Tracks and reports construction and FF&E defects and warranty claims to project leaders.
  • Analyze costs against budget line items to ensure expenses are within budgeted guidelines. Assures project financial documents are completed, signed and retained as organizational assets. Understand basic revenue models, P/L, and cost-to-completion projections. Gain expert knowledge of budget management, financial guidelines and billing procedures. Demonstrate the ability to share financial management practices with project resources.
  • Assists in the department administrative needs including; filing, scheduling, correspondence, budgeting, progress scheduling as needed by development department executive team.
  • Implements and maintains methods, policies and procedures ensuring compliance by contracted entities detailing miscellaneous project information and HICV procedures (i.e. due diligence process, misc. reporting, etc.). Recommends changes to policies and procedures as appropriate.
  • Effectively communicates relevant project information to superiors. Deliver engaging, informative, well-organized presentations. Resolves and/or escalates issues in a timely fashion.

 

Job Requirements

  • Bachelors Degree in a related field
  • More than 7 years of experience in general construction and/or interior design field preferred
  • Ability to produce MS Excel reports using pivot tables, MS Visio work flow diagrams and organizational charts, MS Project gantt chart project schedules and MS Power Point meeting presentations.

ESSENTIAL FUNCTIONS

  • Continuous computer use
  • Ability to multi-task, prioritize and manage time effectively
  • Strong interpersonal skills 
  • Strong attention to detail
  • Ability to adapt in fast paced work environment