Administrative Assistant in Conroe, TX at Holiday Inn Club Vacations

Date Posted: 9/13/2019

Job Snapshot

Job Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.               

 POSITION OVERVIEW:

This position will be responsible for providing support to the General Manager and Operations departments. Duties include but not limited to, ensuring efficient administrative operations, payroll processing, monitoring weekly reports, procurement and payment, and managing employee paperwork flow. This person must be knowledgeable and diplomatic in their dealings with other departments in expediting research of owner and guest complaints.

ESSENTIAL DUTIES AND TASKS

  • Coordinate the distribution of various weekly and monthly reports, such as RCI, Medallia, Security reports, etc.
  • Schedule meetings, events, inspections for various leaders, as well as take meeting notes and prepare agendas.
  • Reconcile cash drawers and make daily deposits.
  • Update and maintain smart sheets and project lists.
  • Placing orders, managing invoices, and monitoring par levels of supplies, equipment, uniforms, etc.

 

Job Requirements

  • Must be able to collaborate and develop strong relationships
  • Advanced computer skills in Microsoft Office applications
  • Previous administrative experience required.
  • Customer Service and/or hospitality experience a plus.

ESSENTIAL FUNCTIONS

  • Continuous computer use
  • Ability to Multi-Task, prioritize and manage time effectively
  • Strong Interpersonal Skills 
  • Strong attention to detail
  • Ability to adapt in fast paced work environment

 IND1

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