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Administrative Assistant in Kissimmee, FL at Holiday Inn Club Vacations

Date Posted: 2/5/2019

Job Snapshot

Job Description

 

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.               

 

POSITION OVERVIEW:

This position will be responsible for the organization, execution and accountability of all administrative related functions, procedures, programs and policies for the department. These include timekeeping, record keeping, purchasing and accounting, scheduling, and reporting of departmental metrics.

ESSENTIAL DUTIES AND TASKS

  • Facilitate all office resources to include budget materials
  • Process purchase orders and keep departmental checkbook.                    
  • Answer phone calls
  • Prepare month-end reports for the department.                                    
  • Create and maintain complex spreadsheets and tracking logs.        
  • Monitor gasoline usage and keep all related records up to date               
  • Order supplies                                   
  • Process payroll for Repair and Maintenance.                                        
  • Personnel/payroll changes.                                                                       
  • Maintain employee information files and attendance records.              
  • Assist staff members with questions relating to personnel/payroll issues                        

 

Job Requirements

  • Must be 21 years of age or older, have 4 years of driving experience and a valid drivers license

  • Must be able to collaborate and develop strong relationships

  • Advanced computer skills in Microsoft Office applications

  • Excellent verbal and written Communication skills

 

ESSENTIAL FUNCTIONS

  • Continuous computer use
  • Ability to Multi-Task, prioritize and manage time effectively
  • Strong Interpersonal Skills 
  • Strong attention to detail
  • Ability to adapt in fast paced work environment

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