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Administrative Assistant II in Myrtle Beach, SC at Holiday Inn Club Vacations

Date Posted: 3/6/2019

Job Snapshot

Job Description

 

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members.  We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships?  We’re looking for people like this to join our friendly, engaged, professional team.               

 

POSITION OVERVIEW:

This position will be responsible for providing support to the on-site Management team. Duties include, but are not limited to, ensuring efficient administrative operations, cash handling, daily deposits, check requests, processing requisitions for orders in procurement-to-pay system, receiving orders in the system, processing invoices for the site and Association, processing receipts from PCard purchases in the Concur system, and managing the flow of paperwork to the Corporate office. Position will also be responsible for Dispatch functions (see Dispatch job description).

ESSENTIAL DUTIES AND TASKS

  • Processes/submits all requisitions, PO’s and invoices for all departments. Compile the monthly purchasing card reports that are used for the accrual and are submitted to Corporate Accounting for payment processing with receipts attached. Sends all additional purchasing card expenses that were not reflected on the statement, but did occur in the current month, to accounting for the monthly accrual. Ensures that all invoices requiring accrual are sent to accounting as soon as it is received onsite.
  • Process daily deposits from Front Desk and all Food and Beverage outlets and any other cash handling needed.
  • Perform Dispatch functions to include distribution of keys and radios, creating work orders in Asgard, completing Asgard follow up calls, updating room statuses when completed by MasterCorp, communicating with MasterCorp on all updates/changes as it relates to guests/units.
  • Places orders in the procurement-to-pay system
  • Assists the onsite management team with various projects. Provides any other administrative duties as deemed necessary by the Sr. Manager of Facilities Support Services and/or based on business needs

 

Job Requirements

  • Two years of office/administrative experience required.
  • Advanced computer skills in Microsoft Office applications
  • Experience in a Timeshare environment a plus. (i.e. Dispatch Services, Office Administrator)
  • Customer Service and/or hospitality experience a plus.

ESSENTIAL FUNCTIONS

  • Continuous computer use
  • Ability to Multi-Task, prioritize and manage time effectively
  • Strong Interpersonal Skills 
  • Strong attention to detail
  • Ability to adapt in fast paced work environment

 IND1

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